Welcome to Cape Fear Valley Health! Cape Fear Valley is a 916-bed, 8-hospital regional health system, the 8th largest in North Carolina, with more than 1 million inpatient and outpatients annually. A private not-for-profit organization with 6,200 employees and 850 physicians, it includes Cape Fear Valley Medical Center, Highsmith-Rainey Specialty Hospital, Cape Fear Valley Rehabilitation Center, Behavioral Health Care, Bladen County Hospital, Hoke Hospital, Health Pavilion North, Health Pavilion Hoke and Harnett Health. Cape Fear Valley has been nationally recognized by: Leapfrog Group Hospital Safety Score A Rating The Joint Commission Top Performer on Key Quality Measures® for Heart Attack, Heart Failure, Pneumonia and Surgical Care, Stroke and Perinatal Care North Carolina-Designated Level Three Trauma Designation Society for Cardiovascular Patient Care: Chest Pain Center Accreditation The Joint Commission: Disease Specific Certification in Hip Replacement Surgery The Joint Commission: Disease Specific Certification in Knee Replacement Surgery The Joint Commission: Disease Specific Certification in Heart Failure The Joint Commission: Disease Specific Certification in Advanced Stroke The Joint Commission: Disease Specific Certification in AMI: Acute Myocardial Infarction The Joint Commission: Disease Specific Certification in Pneumonia The Joint Commission: Disease Specific Certification in Sepsis (Cape Fear Valley Medical Center and Bladen County Hospital) The Joint Commission: Disease Specific Certification in Wound Care (Highsmith-Rainey Specialty Hospital) American College of Surgeons Commission on Cancer: Cancer Center Accreditation American College of Surgeons National Accreditation Program for Breast Centers: Breast Care Center Accreditation This information is for instructors and students preparing for clinical rotations or preceptor experiences here at Cape Fear Valley Health. We have tried to include all pertinent information on the requirements for orientation and training to make your entry into our health system as smooth as possible. A step-by-step guide of the process can be accessed here: Clinical Rotation Requirements This document serves as a checklist for completion of the steps in the order listed as well as containing links to the instruction documents for each step and the required forms. A brief listing of the orientation steps is as follows: computer training, background check and drug test, respirator mask testing, pyxis training, online orientation modules, completion of clinical student forms and appointment with Human Resources to obtain ID badge and parking decal.
Rev: 05/2016
CFVH contacts in the event there are questions: Marcia Smith, Clinical Rotations Coordinator:
[email protected] Ruby Rodriguez, Human Resources:
[email protected] Judith Peters, Computer Training:
[email protected] Linda Boyles, Employee Health Director:
[email protected] Terri Duncan, Bladen County Hospital:
[email protected] Nyoka Jones, School/CFV Clinical Site Agreements:
[email protected]
Continuing updates to policies and procedures are communicated through Change Communication documents. After this initial orientation review these documents frequently to keep informed of important changes here at Cape Fear Valley. These documents can be accessed as follows: Go to the CFV Infoweb by clicking on the internet explorer icon on your hospital computer desktop. Choose Education Classes from the directory to the right of your screen. Then click on the Change Communication bar at the top of the page. We appreciate the opportunity to provide a clinical experience for healthcare students. We hope this webbased orientation will make the process simpler for students and instructors. To download the Clinical Rotation Schedule click here (Updated: 1/28/2015). To request a change to the Clinical Rotation Schedule click here. Marcia Smith, Clinical Rotations Coordinator:
[email protected]
Rev: 05/2016
HUMAN RESOURCES REQUIREMENTS
Criminal Background Checks and Drug Test Requirements for Clinical Students
All students and Instructors who participate in clinical rotations at CFV are required to have a current criminal background check and drug test completed prior to the start of the clinical rotation.
CFVHS will follow the criminal background check/drug test requirements, if any, from each of the schools. CFV will require proof of criminal background check/drug test by way of HR accessing an online background check/drug screen report (i.e. certifiedbackground.com, firstpointinsight.com), a letter from the school stating that the background check/drug screen has been completed, or the actual background check/drug screen reports.
If there is no requirement from the school for a criminal background check and drug screen, then a criminal background check and drug screen must be completed no sooner than 30 days prior to the start of the clinical rotation. The student will present the background check and drug screen reports when they report to Human Resources for their ID badge picture.
If the student has the criminal background check/drug screen done prior to going in the program, then they do not need to repeat when they began clinical rotation at CFV. The student will present the background check and drug test reports when they report to Human Resources for their ID badge picture.
There is not a specific company that should be used for the processing of the criminal background checks and drug tests.
If there is a flag on the background check or drug screen, CFV will make the determination on whether the student may attend clinical rotation. If the student is denied, Human Resources will communicate directly with the students Instructor.
**Note: HR prefers that all background check/drug screen reports be accessible via online, if a web-based company is used and/or hard copies brought in prior to the schools ID badge appointment so that the reports may be reviewed in advance. This helps to speed up the process on the day of the schools appointment and not cause any added wait time or ID badges held because a student’s background check/drug screen was not available.
Revised: 01/15/2015 - RR
HUMAN RESOURCES REQUIREMENTS Making appointment with HR for ID badges and receiving parking passes
The instructor calls Human Resources at 615-6646 for an appointment and the students accompany the instructor to Human Resources at the appointed date and time to have picture ID badges made. We are located at 1320 Medical Drive.
The “Clinical Student Online Completion List” form must be submitted prior to the scheduled appointment time in HR. The form may be emailed to
[email protected], hand-delivered or faxed to 615-7907.
The “Student Information Sheet” should be given to each student to complete and the student and/or Instructor is required to bring this sheet with them when they come to HR.
Each student must have a state issued picture ID such as a driver’s license as proof of identity prior to the picture ID badge being issued.
Parking Decals – each student must complete and bring to HR the “Clinical Student Vehicle Identification Form,” which is included in the “Clinical Student Forms” packet. HR will issue the parking decal when their picture ID badge is made.
At the end of each clinical rotation the student badges are to be returned to the instructor who in turn will turn into Human Resources.
There is a $20.00 fee for each lost or stolen badge and is to be paid at the Cashier’s office, Main Campus of Cape Fear Valley. The receipt of payment is then taken to Human Resources for a replacement ID badge.
Professional students whose instructors do not actually attend their internship or clinical experience with them must bring their orientation completion certificates to their internal contact person here at Cape Fear Valley Health System. The internal contact person will complete the Clinical Student Online Completion List, then escort the student to/or contact Human Resources to obtain their student badge.
Revised: 01/15/2015 - RR
HUMAN RESOURCES REQUIREMENTS Online Abbreviated Hospital Orientation and Corporate Compliance Requirements
The orientation consists of two (2) modules - Abbreviated Hospital Orientation and Corporate Compliance.
Students and instructors who are scheduled for clinicals and/or internships may access the site by visiting www.capefearvalley.com , scroll to the bottom of the page and click on “Online Orientation” at the bottom right of the page.
Click the box that says “Abbreviated Hospital Orientation”
Fill in your First Name, Last Name, and Last 4 of your SSN
Password is “1638owen” (Please note: this is all lower case)
School/Organization - select the school the student attends
Click “Log In”
After completing all modules, print the page that lists each of the presentations in the module. It will read "You have successfully completed the..."
Follow all the steps above to complete the “Corporate Compliance” training.
The school is responsible for maintaining the hard copy of the print out however Human Resources will need to view a copy of the print outs verifying that both orientation modules have been completed.
Revised: 01/15/2015 - RR
Clinical Student/Intern Roster School Name: ________________________________________________ Date: _____________________ Program Name: __________________________________________________________________________ Clinical Rotation and/or Internship Dates: Begins: _____________________ Ends: ____________________ CFVH Preceptor Name: __________________________________________ Dept: _____________________ Clinical Rotation over 160 hours? Yes_____ No_____ Returning Student
If yes, last rotation date
Print Student Name
(Last Name, First Name)
Last 5 Digits SS#
Assigned Badge #
Date of Birth (format: mm/dd/yy)
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The instructor’s signature below verifies that before clinical rotation/internship can begin and to obtain a student ID badge the following must be completed by all students and/or instructors and given to Human Resources: Corporate Compliance, Online Orientation, Background Check and Drug screen. Instructor’s Name (print): __________________________________________ Phone #:_________________ Instructor email address: ____________________________________________________ Instructor’s Signature: ______________________________________________________ **Cape Fear Valley Human Resources (910) 615-6646 or email us at
[email protected]**
Revised: 05/2016
STUDENT/INTERN INFORMATION SHEET Name of Student/Intern: (please print)
Date of Birth: Telephone #: Name of School/ Affiliation/Program: Clinical Rotation and/or Internship Dates:
First
Middle
Month:
Day:
Begins:
Last
Year:
Ends:
Online Orientation and Corporate Compliance Completed: Yes______ No______ Background Check Completed: Yes______ No_____
Drug Screen Completed: Yes______ No______
FIT Testing Completed, if required (yearly requirement): Yes______ No______ As a student on clinical rotation or Intern at Cape Fear Valley Health System, I understand and agree that the ID badge issued is to be worn above the waist and visible at all times when on campus. I also understand and agree that the badge will be returned to Human Resources at the end of each rotation. I understand if the badge is lost or stolen a charge of $20.00 is required and is to be paid at the Cashier’s office, Main Campus of Cape Fear Valley. The receipt of payment is then taken to Human Resources. Student/Intern Signature: _______________________________________ Date: _________________
FOR HR OFFICE USE ONLY Verification of Student/Intern (i.e., driver’s license) __________ Date ID badge issued: _______________________________ HR Representative: ____________________________________________Date:__________________
Revised: 05/2016
CAPE FEAR VALLEY HEALTH SYSTEM CLINICAL STUDENT OR INTERN VEHICLE IDENTIFICATION FORM School Name: _____________________________________ Program Name: ________________________
STUDENT or INTERN NAME
(please print)
SHIFT HOME PHONE # CELL PHONE # YEAR
MAKE
LICENSE PLATE #
STATE
STUDENT/INTERN BADGE #
1. 2. 3. 4. Instructors: please print this page and give to students and/or Interns to complete and bring with them when they come to HR for their ID badge appointment.
R: 04 05/2016
Training & Development Department Transforming the mind, body, and spirit through lifelong learning
RN/LPN Student and Instructor Computer Training Requirements 1. One point of contact, with one backup, should l be designated from each college/university to schedule CFV computer classes for their RN/LPN students. All requests for training are to be submitted to the college/university designee for scheduling classes at CFV (no exceptions).All forms should be forwarded to Judith Peters in the Training and Development Department. The access forms are to be signed only by the students. 2. Tentative schedule of classes for RN /LPN students and/or faculty should be submitted for the entire year. We realize there may be requests for small changes in the schedule based on unforeseen circumstances and we will certainly try to accommodate those whenever possible. 3. Two months prior to needed training for clinical rotations, the college designee must contact the computer coordinator to ensure that the schedule is correct. A list of RN/LPN students should be submitted at least one month prior to their rotations via email .The students names, the units where they will be working (for MAK access), and the end date of their rotation or contract should be included. 4. Two weeks prior to class, contact the computer lab coordinator, via email to confirm the class schedule, students and assignments. A completed access form for each student is to be sent by confidential mail or hand delivered to the Education Center. Incomplete forms will delay obtaining the students login and access, and may require that the student be rescheduled. 5. RN Student classes will be held Mon-Friday at the Medical Arts Building, 101 Robeson Street Fayetteville, NC 28301. Tentative schedule as follows: a. MAK training – 1300-1600 b. Valley Link Training – 0800-1200 c. Saturday class may be held if a great need arises 6. Computer classes should be scheduled according to the student’s level in the course. If the students are not passing medication or documenting that semester the student should not be scheduled for the class. This prevents the student’s access from expiring and keeps the students up to date with changes in the system. 7. Each school needs to submit an electronic list to the computer coordinator of all students and faculty members who are currently Cape Fear Valley employees, so that a unique login, which is different from their employee login, can be created for them.
Training & Development Department Transforming the mind, body, and spirit through lifelong learning
8. MAK and Valley Link classes Each semester, the instructor will submit a list to the coordinator of the students and faculty members returning to the hospital for clinical rotation. The list is to be submitted to the Computer Coordinator at least 2 weeks prior to the rotation to ensure reactivation of expired he computer accesses. All students and faculty, who have not been served as an instructor in the last year at CFVMC, must complete a new MAK and Valley class. 9. Pyxis module (Pyxis for instructors only): The Pyxis module needs to be completed by faculty. Pyxis access is valid for only one semester. The Pyxis module completion is a one- time requirement. This does not apply to Cape Fear Valley employees who work at least halftime. A certificate of completion is to be submitted for access to be granted.
10. There are many CFV computer rollouts planned for the summer of 2016, which will keep the computer room occupied. July and August are also a busy time for training new employees, which will limit the number of students we are able to accommodate.
11. Students are to wear their school uniform to class. An instructor should accompany each group of students. All students and faculty members are required to wear a CFV identification badge to attend class. 12. Students should be reminded that failure to comply with class instructions (continued texting, talking, and inattention to instructor) are grounds for being asked to leave. The student will have to reschedule the class on a space available basis via the instructor or college designee. 13. Computer classes begin on time. A five minutes grace period will be given, but once the roll call is completed, the door will be closed and the student will have to reschedule the class on a space available basis via the instructor or college designee. 14. All communication to the Computer Coordination is to be done via e-mail The Cape Fear Valley Health Training and Development Department is here to help in any way we can, to make your training experience an excellent and productive one. If there is anything we can do to be of additional assistance, please do not hesitate to ask. We would like to see your nurses make Cape Fear Valley their employer of choice when they have completed their studies and their licensure. . Judith Peters DNP MSN CCRN-K Education Coordinator Training & Development Department 910.615.4979
[email protected]
Training & Development Department Transforming the mind, body, and spirit through lifelong learning
Login Information NETWORK LOGIN - Given to student and faculty during their first computer class.). Students will log in to the network on receipt of their login so that T&D can verify their access and work with IST to resolve any issues. Contact IST department @ (#5555) with net work ID's problems . VALLEYLINK LOGIN – Logins are created by IST Department and normally will be the same as the NETWORK LOGIN with the same password with the exception CFVH employees. VALLEYLINK passwords will expire every 6 months. A prompt will be given to change the password. Contact IST Department, @ 910 615 5555 for problems with LOGINs and access PYXIS LOGIN-This is provided, once verification of completion of the PYXIS tutorial is received from by human resources. (Link to the pyxis module can be found on the orientation portal) .After completion is verified, names will be submitted to the pharmacy representative who will then grant Pyxis access. Initial password is "password". The Pyxis will then prompt a password change and a fingerprint ID. Contact Ashley Hamilton @ (#7976) in the Pharmacy for problems with pyxis.
MAK Login for students A screen will appear instructing the user to scan their User ID Badge. Students will type in their log on ID and hit enter. This takes the user into the MAK system at the navigator screen.MAK passwords will expire every 90 days. Users will be prompted to change their passwords. Contact Stephanie McCormick @ (#4445) or IST @ (#5555) for problems with MAK access.
CareFusion Learning Portal (Pyxis) Both the quiz and tutorial must be completed. A score of 80 must be achieved
LP1107
Pyxis MedStation® ES System Tutorials
CLP1107-N
Pyxis MedStation ES System Tutorial Quiz for Nursing
To register for an account, complete the following steps: 1. Open the Customer Learning Portal: https://clp.carefusion.com/clp/Enroll.aspx?e=N3L6JM2QUM-G000925
2. At the bottom of the Welcome Screen, New User Registration. a. The User Registration Form appears.
3. Type your information into the fields provided. Fields marked by * are required; other fields are optional. a. Account Info Section: i. Enter your first name, last name, and job title (e.g., Student, Caregiver, etc.). ii. Enter your email address.
iii. Account Type: 1. Choose Professional if you are currently working in health care. 2. Choose Student if you are enrolled in an academic program and not yet employed in health care. 3. Choose Other if you are a caregiver or using the content for other reasons. 4. If you are in doubt, use Professional. b. Workplace or School Info: i. Enter the name of the actual facility where you work (e.g., Central Hospital), instead of the corporate name (e.g., Giant Health Network). 1. If you are a student, enter the name of your school (e.g., Pharmacy Tech University). 2. If you are a caregiver, you may leave these fields blank. ii. Enter the street address where you work, or the campus address where you are enrolled. iii. Country: In the United States, enter USA. If you leave it blank, we will assume it is USA. c. Login Info: i. Enter the User Name you would like to use. 1. If you don’t enter anything, the system will suggest a user name of firstname.lastname. 2. You may use an email address, or anything that is memorable for you. 3. When you click Register, the system will check for duplicates and will suggest a unique user name if someone has already used the one you entered. ii. Enter the password you want to use. 1. Write down your password. For security purposes, the password is not emailed to you. 2. The password must be 6-15 characters in length, and must have at least one letter and one number. 3. Do not use special characters (!@#$%^&*(+=?) or international letters.
4. If you forget later, you can use the “Forgot Password?” link on the USER LOGIN screen to set a new password. 4. Click Register. a. Message from webpage: To prevent automated systems from creating accounts and blocking access to our real users, we must add a “human verification” step. Thank you for your understanding.
i.
If you are sure you want to submit the registration, click OK.
ii.
If you need to go back and correct anything, especially your email address, click Cancel and correct your entries. Click Register again to proceed.
5. The Registration Confirmation page appears. a. Take a moment and confirm the information. Write down your User Name and password if you haven’t done so already.
b. Check your email immediately.
c. If no email arrives within a few minutes, double-check the exact spelling of your email address. Check your junk mail folder.
Computer Access Form Print Clearly - Fax Completed form to 9, 321- 6199 - Allow 72 Hours for Processing
Badge # ____________________________
New Request
Date of Request
Additional Request Change Request
Legal First Name
Ml
Legal Last Name
Facility/Location
Title
Department
Contact Number
Password (For temporary password, please contact Support
Security Questions
Services at x5555)
Mother's Maiden Name City of Birth
CHANGE REQUEST Legal First Name
Ml
Legal Last Name
New Title
New Facility/Location New Department
Permanent
New Phone Number
Temporary - if temp, enter end date
/
/
(if no end date, ID will expire in 90 days)
(MM / DD / YYYY)
Employee Signature
Employee Signature (print)
Department Supervisor Signature
Department Supervisor Signature (print)
Department Supervisor Phone
Authorized Trainer Signature
Validated by
Network ID
IST SSA II Signature
Date Created
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GANCSO01
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1ASIGN01
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1QSIGN11
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1ASIGN07
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1USIGN02
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1NNSSO02
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2MSIGN12
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MKSIGN02
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CHSIGN01
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2NNSSO01
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1NNSSO03
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PASIGN10
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CWSIGN05
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CWSIGN20
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PRSIGN01
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1QSIGN01
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1NNSSO01
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